Save time booking meeting rooms
We started working on this problem, because it soon became clear that this is an issue for more organizations. Besides the fact that it is annoying for employees to lose time every day looking for a free workplace, finding colleagues and reserving meeting rooms, there is also a financial aspect to this. On average an employee costs 33 euros per hour for employers (Source: CBS) and in business services these costs are even considerably higher. This costs more than 280 euros per employee per year, assuming that an employee loses only 2 minutes a day to unnecessarily looking for a workplace/colleague and inefficient planning of meetings. The financial impact of this is often underestimated.
Floor is a digital care worker who can take over the actions, thinking and communication of care providers. Floor does this by using Robotic Process Automation (RPA) and Artificial Intelligence (AI). Floor interacts with almost all applications. Floor's activities are repetitive and standardized in nature, but can be individually personalized and scaled up per organization. This includes: registration of new patients, quality registration, preparation of outpatient consultations, importing radiology images, home anamnesis, and many other administrative tasks. The time and costs of the implementation are low, which means that Floor can start within a few weeks!
The advantages of a digital care assistant are:
• More time for the patient/client: The workload of caregivers is reduced because administrative tasks are taken over by Floor. Floor is available 24/7.
• Direct cost reduction: Floor will be working in your area within two weeks.
• Extremely accurate: Floor eliminates the risk of inconsistency, delays and human error. This improves the quality and speed of repetitive processes.
• Seamless integration: Floor connects seamlessly to the current application landscape of your healthcare institution, so that no adjustments or integration of existing applications is required.
Digital signing, also known as electronic signature, refers to the process by which a person electronically agrees to the contents of a digital document or an electronic transaction. It provides a digital equivalent of a handwritten signature on paper and has the same legal value as a traditional signature.
Digital signing uses cryptographic techniques to ensure the integrity, authenticity and non-reproducibility of the signed document. It uses digital certificates, encryption and hashing algorithms to ensure that the document cannot be altered and that the identity of the signer can be verified.
There are several digital signing methods, including:
Digital signature: This is a specific form of electronic signature where a unique digital code is generated and added to the document. This code is created using a private key associated with the signer. Verifying the digital signature requires the use of the associated public key.
Biometric Signature: In this case, a person's signature is captured using a biometric device, such as a touchscreen or pen pad. The biometric data of the signature is then associated with the digital document.
Token-based signature: This uses a physical device, such as a smart card or USB token, that can generate and store a digital signature. The device contains the signer's private key and is used to place the signature electronically.
Digital signing offers several advantages over traditional paper signatures. It is faster, easier and does not require the physical presence of the parties involved. It also reduces the risk of forgery and provides better traceability and archiving of signed documents. In addition, digital signing can improve the efficiency of business processes, as documents can be exchanged and approved electronically without the need for physical copies.
The use of digital signatures is increasingly accepted and supported by laws and regulations in many countries around the world. It is important to note that the legal recognition of digital signatures may vary depending on the specific legal context and the country in which the signing takes place.
Digital collaboration refers to the process by which individuals and teams collaborate remotely using digital technologies and tools. It enables people to communicate, share information, coordinate tasks, and collaborate on projects regardless of their physical location.
Digital collaboration allows people to work together efficiently and effectively, even if they are in different locations. It uses various tools and platforms to facilitate collaboration, such as:
Communication Tools: Instant messaging apps, emails, video conferencing, and collaboration platforms provide the opportunity for real-time communication and information sharing between team members, no matter where they are. This facilitates fast and direct communication, promoting involvement and collaboration.
Document sharing and collaboration: Cloud storage and collaboration tools, such as Google Drive, Microsoft SharePoint, and Dropbox, enable users to share, edit, and collaborate on documents, files, and other resources. This ensures that team members always have access to the most recent versions of documents and that changes can be synchronized in real time.
Task management: Project management tools and task management systems, such as Trello, Asana, and Jira, help organize, assign, and track tasks and deadlines. Team members can track tasks, share updates, and monitor project progress, streamlining collaboration.
Virtual whiteboards and mind maps: Digital whiteboard tools, such as Miro and Microsoft Whiteboard, provide virtual spaces where team members can share ideas, brainstorm, visualize concepts, and take notes collaboratively. This supports creativity and collaborative thinking, even at a distance.
Digital collaboration offers several benefits, including:
Accessibility and flexibility: Team members can work from anywhere with an internet connection, enabling flexibility and the ability to bridge time zones and geographic barriers.
Efficiency and time savings: Real-time communication, centralized document storage and job management tools promote efficient workflows and reduce time spent coordinating and searching for information.
Increased Productivity: Digital collaboration enables simultaneous work on projects, reducing turnaround time and increasing productivity.
Improved communication and engagement: Digital tools facilitate effective communication and keep team members informed, contributing to better engagement and team dynamics.
In the modern world of work, where teams are often spread across different locations, digital collaboration has become essential. It enables organizations and individuals to work more efficiently, increase productivity and achieve better results, regardless of physical distance.
Laboratory applications refer to software applications and technologies used in laboratory environments to support various tasks and processes. These applications are specifically designed to improve the efficiency, accuracy and productivity of laboratory operations.
Some common laboratory applications include:
Laboratory Information Systems (LIMS): LIMS is a software platform used to manage laboratory operations such as sample tracking, workflow tracking, data management, and report generation. It automates and streamlines laboratory processes, improves data integrity and enables more efficient data management.
Electronic Laboratory Diaries (ELN): ELN replaces the traditional paper laboratory diary and allows scientists and researchers to electronically record experiments and observations. It provides a structured and organized way to store and share experimental data, protocols and results.
Chromatography Data Systems (CDS): CDS is used to capture, analyze and manage data generated by chromatography analysis. It includes instrument control, data processing, data management and reporting functions, enabling lab technicians to efficiently process and interpret analysis results.
Spectroscopy Analysis Programs: These applications are used in laboratories that use spectroscopy techniques such as mass spectrometry (MS), nuclear magnetic resonance (NMR), or infrared spectroscopy. They help process, analyze and interpret spectroscopic data, enabling accurate identification and characterization of samples.
Bioinformatics Tools: Bioinformatics applications are used in biological and genetic laboratories to analyze and interpret complex biological data. These tools support sequence analysis, gene expression analysis, protein modeling and other bioinformatics related tasks.
Laboratory Automation Systems: These systems include automated laboratory equipment, such as robots, sample sorting systems, pipetting robots, and plate readers, that speed up repetitive tasks and workflows in the laboratory and improve accuracy.
The use of laboratory applications helps improve laboratory efficiency, data management, accuracy and regulatory compliance. They reduce manual errors, speed up data processing and reporting, facilitate collaboration, and promote experiment reproducibility. In addition, laboratory applications can enable data integration, analysis and visualization, enabling scientists to gain valuable insights and enable faster decision-making.
Patient scheduling, also known as appointment scheduling or appointment management, refers to the process of organizing and scheduling appointments and visits for patients in a medical setting, such as a hospital, clinic, dental office, or family practice. It includes coordinating the availability of caregivers, allocating time slots to patients and managing the logistics surrounding the appointments.
Patient scheduling aims to achieve a streamlined and efficient scheduling of appointments, so that patients can receive the necessary care at the right time and care providers can be deployed optimally. The process can be done manually using traditional calendars and appointment books, but is often supported by automated systems and software solutions.
Some important aspects of patient planning include:
Appointment Scheduling: Allocate available time slots to patients based on their needs, the nature of the appointment, and the availability of providers. This includes scheduling initial consultations, follow-up appointments, diagnostic tests, procedures, or treatment sessions.
Patient registration: Collecting relevant patient data and recording information such as contact details, medical history, insurance information and reason for the visit. This helps manage the patient database effectively and provides context for the caregivers during the appointment.
Communication: Informing patients of the scheduled appointment, including the date, time, and location. This can be done by phone, email, SMS or through a patient portal where patients can schedule and manage appointments themselves.
Wait Time Management: Minimize patient wait times by efficiently scheduling and managing appointment turnaround time. This can be achieved, among other things, by monitoring and adjusting the agenda, following up on no-shows and anticipating unexpected events that can influence the planning.
Follow-up and reminders: Follow up on patients for any follow-up appointments or checkups and send reminders through various communication channels to ensure patients are aware of their scheduled appointments.
Effective patient scheduling contributes to a better patient experience, reduces waiting times and improves the operational efficiency of the healthcare facility. It ensures that caregivers can manage their time effectively, patients are seen in a timely manner and care can be optimally organized. Automation and digitization of patient scheduling using dedicated software solutions can further improve the process and optimize workflow.
Workforce scheduling refers to the process of efficiently organizing and assigning employees to tasks, shifts or shifts in an organization. It includes determining the amount of staff required, identifying the right skills and experience for the various functions, planning working hours and ensuring staffing is balanced to meet the operational needs of the organization.
Effective workforce planning is essential to ensure that the right employees are in the right place at the right time. It helps maximize productivity, minimize staff shortages or surpluses, reduce overload and improve service quality.
Important aspects of workforce planning include:
Demand forecasting: Assessing projected workload and staffing needs based on historical data, seasonal patterns, expected busyness, or other factors that may affect demand for staff.
Roster planning: Drawing up work rosters in which the working hours and days of individual employees are recorded. This includes assigning shifts, managing breaks, minimizing schedule overlaps or gaps, and ensuring a balanced workload.
Competency management: Identifying the required skills, qualifications and experience for various positions or tasks. This includes ensuring that the right people with the right skills are available to meet operational requirements.
Flexibility: Dealing with unforeseen events, absences, absenteeism or changes in staff demand. The planning process must be flexible enough to make adjustments and respond quickly to unexpected situations.
Communication and information provision: Providing clear information about the planning to employees, so that they are aware of their working hours, tasks and responsibilities. Open communication channels are important to facilitate any changes, exchange requests or updates related to the schedule.
Effective workforce scheduling has several benefits, including minimizing overtime, increasing employee satisfaction, improving customer service, optimizing staffing, and reducing costs. It can be done manually using spreadsheets and planning tables, but advanced software solutions are also available that can automate and optimize the planning based on data analysis and algorithms.
Medical inventory management refers to the process of planning, organizing, and managing medical supplies and equipment essential to the delivery of care in the healthcare industry. It includes the careful tracking, monitoring and management of medical supplies, such as medicines, bandages, laboratory supplies, medical devices and equipment.
Effective medical supply management is critical to ensuring healthcare providers have access to needed supplies and equipment at all times while minimizing waste, shortages and unnecessary overstocks. It contributes to the quality and continuity of patient care, improves operational efficiency and optimizes costs.
Some important aspects of medical supply management include:
Inventory monitoring: Tracking and monitoring available medical supplies, both at patient care locations (such as hospitals, clinics, or pharmacies) and in the warehouse. This includes regularly checking inventory levels, identifying shortages or surpluses and adjusting inventory levels as necessary.
Order management: Managing the purchasing process, including identifying needed supplies, placing orders with suppliers, negotiating contracts, and monitoring delivery times. This also includes assessing suppliers and selecting reliable suppliers with quality products.
Demand Forecasting: Forecasting the demand for medical supplies based on historical data, seasonal patterns, treatment plans, and other factors. This helps to plan and order the right amount of stock and avoid shortages or excess stock.
Storage and Rotation: Ensuring safe and organized storage of medical supplies, taking into account temperature, hygiene and expiration requirements. Implementing the principle of First In, First Out (FIFO) for inventory rotation to prevent obsolescence and waste.
Medical Equipment Management: Planning and managing the maintenance, calibration and replacement of medical equipment to ensure they are in optimum condition and meet quality and safety standards.
The use of automated systems and software solutions can improve medical inventory management by providing real-time insight into inventory levels, automatic ordering options, reporting and analytics. This increases the efficiency and accuracy of the inventory management process and enables timely decision-making.
Workplace reservation refers to the process of scheduling and reserving specific workstations or workspaces in an office environment. It allows employees to pre-book a particular workplace or workspace based on their needs, tasks or preferences.
With workplace reservation, organizations can create flexible work environments and make optimal use of the available workplaces. It is especially relevant in situations where employees do not have fixed assigned workstations, such as hot desking, flexible working or activity-related workplace concepts.
Some important aspects of workplace reservation include:
Reservation system: Implementing a digital reservation system or platform where employees can view, select and reserve available workplaces. This system can provide employees with real-time information about the availability, location, facilities and other relevant details of the workplaces.
Flexibility: Workplace reservation offers employees the flexibility to choose a suitable workspace based on their needs and preferences. This can range from quiet workplaces for concentrated work to conference rooms for team meetings.
Capacity management: Managing the capacity of workplaces and avoiding overbooking or overcrowding. The reservation system allows organizations to manage the number of available workplaces per day, week or time interval and ensure that there is enough space for all employees.
Integration with other systems: Workplace reservation systems can be integrated with other systems, such as calendars, internal communication platforms or personnel management systems. This enables seamless communication and ensures that employees are aware of their reserved workspaces and any changes to the schedule.
Analytics and Optimization: Collecting and analyzing data on workplace utilization and reservations can help optimize workplace design, identify trends, plan for space needs, and make data-driven decisions to improve the work environment.
Workplace reservation can contribute to more efficient use of office space, improve the employee experience, promote collaboration and maximize productivity. It offers employees the possibility to adapt their working environment to the specific tasks and needs, while enabling the organization to use the available space effectively and to optimize costs.